We offer two types of clinics:
1. Standard Clinics (Most Economical)
These take place during our summer clinic run (June–September), when we're already driving a 4-month route around the country. Since travel is built into that schedule, these are the most cost-effective clinics for hosts.
***When we're putting the schedule together, we have to look at the entire route rather than booking one location at a time. This helps us keep travel efficient and create a schedule that flows well from one clinic to the next. Because of that, we're not always able to accept every clinic request, even if we'd love to. The location has to fit well within the overall route.
2. Fly Clinics (Special Trips) These happen outside our regular summer run or when travel requires us to fly to your location—for example, if your preferred date doesn’t fall within our driving route, or if we need to fly back across the country (say, from Montana to North Carolina) DURING the summer run.
Because these trips involve airfare, rental car, hotels, and extra travel time, the rate for a 3-day Fly Clinic is a flat $9,000. Depending on flight costs and logistics, we can occasionally offer a small discount when possible.
Prices if the clinic is during our summer clinic run:
2-Day Clinic: $4,000 (covers up to 10 riders)
→ Each additional rider: +$300
→ Maximum of 24 participants
3-Day Clinic: $5,000 (covers up to 10 riders)
→ Each additional rider: +$300
→ Maximum of 24 participants
- A non-refundable $1,000 deposit is required to hold your dates for a clinic.
- We also require that the host of the clinic sign our waivers.
Example of ticket price:
→ Typical 2 day clinic example with 24 participants at $600 per ticket: Our fee would be $8,200 , which leaves the host $6,200 for your expenses and compensation.
→ Typical 3 day clinic example with 24 participants at $700 per ticket: Our fee would be $9,200, which leaves the host $7,600 for your expenses and compensation.
If we are within 15 days of your clinic date and you have not acquired enough riders to meet our fees (rare but has happened a few times) simply contact us to discuss options moving forward. Each clinic is unique, so options will be determined on a case by case basis.
Want To Host A Clinic?
*2027 schedule in the works*
These Are The Requirements To Host A Clinic...
- **Minimum number of riders:** We generally require at least 8 riders for a clinic, as we've found that having enough participants helps keep things moving and makes for a better learning experience for everyone. Depending on the location and travel involved, some clinics may require a higher minimum. We'll let you know if this applies to your location when discussing clinic dates.
- **The riders / participants:** Clinics can have up to 24 riders. Depending on the size of the arena, clinics with 17 riders or fewer may be kept together in one group. Larger clinics will be split into two groups, with up to 12 riders in each group. As the clinic date gets closer, please keep us updated on the number of registered riders so we can determine whether one or two groups will work best. ***For an example of a typical schedule with two groups, see the bottom of this page.
- Motels within 15 miles of the arena.
- Stalls or pens for all of the participant horses.
- The arena must be completely covered and large enough to easily accommodate 12 horses at a time.
- 30 amp “RV style” plug is greatly preferred, but not a deal breaker
(County fairgrounds are typically a good option). - The facility must be semi friendly.
- As the host, it will be your responsibility to work with the facility if they need to be additionally insured. There are reasonable Horse Event Insurance policies where you can insure a single event. Since we are not legally contracting with the facility, our policy will not allow Carson James Horsemanship to add the facility as additionally insured.
- Send an email to clinics@carsonjameshorsemanship.com with the location you would like to hold a clinic, pictures of the facility you have in mind, and the date you are interested in.
- In order to confirm and hold the dates for the clinic, a non-refundable deposit must be paid. We will hold the dates for one month out of courtesy, but after that, it's first come first serve until we receive the deposit.
- After your clinic dates are confirmed, you are welcome to use pictures and info from our public social media pages to advertise your clinic. Good avenues to consider are local riding clubs, feed stores, local equine Facebook pages, etc. We will make several posts about the clinics across all our CarsonJames social media platforms and send an email to everyone on our email list who lives within driving distance of each clinic.
- The email will serve as an application. After it is reviewed, we will contact you via email to move onto the next step of finalization.
Participants / Riders:
- Insurance regulations require participants to be at least 13 years of age.
- In order to participate in the clinic, each rider has to sign a Carson James Horsemanship waiver. The waivers they will need to sign can be found on the home page. Minors will need to sign the "Minor Waiver" on the "Participant" page.
- As you get participants, just send them to that page to print out their waivers.
- On the morning of the first day of the clinic, we will collect their waivers, and give each participant an arm band. If you have time, you can also gather the completed waivers as participants arrive.
- IF YOU HAVE TWO GROUPS OF RIDERS, IT IS THE HOST'S RESPONSIBILITY TO POST THE GROUPS AT THE ARENA BY 6pm THE DAY BEFORE THE CLINIC. Include instructions that participants should arrive at the arena on Day 1 with their horse saddled and haltered and also have the horse's headgear with them.
Clinic Schedule Times:
- As the host, you have some flexibility in choosing the start and end times for each clinic day.
- Clinics with one riding group have more flexibility with scheduling, while clinics with two riding groups will generally follow an 8 AM – 12 PM and 1 PM – 5 PM schedule.
- For a 3-Day clinic, Sunday will end at 2 PM (more details below).
**Example of a general clinic schedule with 2 groups:**
1st Day:
Group 1: Start at 8:00 AM
End at 12:00 PM
- Lunch from 12:00 PM to 1:00 PM -
Group 2: Start at 1:00 PM
End at 5:00 PM
*2nd day will be the same*
*Day 3 (if applicable): The clinic will begin at 8:00 AM and finish around 2:00 PM. Riders will be divided into two groups (unless one group has been established), just as they were on the previous days. Carson will take a brief 15–20 minute lunch break between groups, so the second group's end time may run 15–20 minutes past 2:00 PM depending on the day's schedule.
These times are approximate. Carson will shorten lunch breaks and extend other sessions if the teaching points are not finished when a break is called for.
Once again, if you are interested in hosting a clinic for Carson James Horsemanship, please send an email with the location you would like to hold a clinic, pictures of the facility you have in mind, and the date you are interested in.
The email will serve as an application. After it is reviewed, we will contact you via email to move onto the next step of finalization.
Thanks! We look forward to working with you!
~ Carson & Brooke Rhodenizer